Employee asset tracking for Indian companies
Know who has every laptop. Get it back when they leave.
AssetVow tracks the laptops, phones and equipment you give your people, across every office. Each hand-over is signed, every leaver gets a return checklist, and the No-Dues certificate is ready when the last item comes back.
30 days free, every feature included. Most teams are set up in under an hour.
Exit case
Ravi Kulkarni
Sales · Pune office · Last day 31 Jan
- Dell Latitude 5440LAP-0142 Returned
- iPhone 13PHN-0057 Pending
- Access cardACC-0311 Returned
Teams · IT team › Assets- GST bills and Tally export
- Zoho People and Microsoft 365
- Many offices, one register
- Works on any phone
Why teams switch
The spreadsheet works until someone leaves
Most companies track assets in Excel until about fifty laptops. After that, the sheet and the real world quietly drift apart.
Nobody is sure who has what
The sheet says the MacBook is with Priya. Priya moved to the Bengaluru office in March, and the MacBook went somewhere else.
Leavers walk out with company devices
HR closes the exit on Friday. IT hears about it three weeks later, and by then the laptop is a write-off.
No signature, no recovery
Without a signed hand-over, asking a former employee to return a ₹70,000 laptop is your word against theirs.
How it works
From the first day to the last, every asset accounted for
Four steps most teams finish in their first week. Here is what each one looks like in AssetVow.
- Step 1
Bring in what you already own
Upload the Excel register you have today. Match its columns once, and AssetVow checks every row before saving, so a wrong email or a duplicate serial number is caught on the screen, not six months later.
- Current holders come in with “Assigned to” and “Assigned on”
- Offices, categories and people from the same sheet
- Print QR labels for everything once it is in
app.assetvow.com/assets/importImport assets
IT register FY25.xlsx
Match your columns once; every row is checked before saving
Your columnAssetVow fieldAsset tagTagModelModelSerial no.Serial numberOfficeLocationGiven toAssigned to (email or code)Issue dateAssigned on248 rows ready3 to fixImport 248 assets - Step 2
Hand over with a signature
Pick the laptop, charger and access card from stock and choose the person. They get a link by email, check the items on their phone, read your asset policy and type their name. No app, no password.
- Signed PDF with time, IP address and device
- Copy to the employee, their manager and HR
- Reminders on day 2 and day 5 until it is signed
Acme Technologies · hand-over
Hi Arjun, please confirm what you received
- HP EliteBook 840 · LAP-0217
- Charger 65 W
- Dell 24” monitor · MON-0233
Asset policy v3: keep devices safe, report loss within 24 hours, return everything on your last day…
I received these items and accept the policy
SignType your full name
Arjun Mehta
- Step 3
Stay current without typing
Connect Zoho People or Microsoft 365 and joiners, office moves and leavers arrive on their own. Joiners land in the work queue to be equipped; leavers get an exit case. Intune shows laptops that never made it into the register.
- Transfers between offices, confirmed item by item
- Employees report problems with a photo
- Alerts in the Teams channel your IT team reads
app.assetvow.com/people/changesPeople
Changes from your HR system
Synced 4 minutes ago
- Asha Menon joins MondayBengaluru · added to the work queueJoiner
- Karan Shah moved to PuneHolds 2 assets · office updatedMover
- Ravi Kulkarni leaves 31 JanExit case opened · 3 itemsLeaver
Zoho People
Microsoft Entra ID - Step 4
Get everything back at exit
The moment a resignation is recorded, an exit case lists everything the person holds and sends them a return checklist. Each item is returned, written off or waived, and the No-Dues certificate goes to HR when the last one is done.
- Reminders on day 0, 3 and 7, manager in copy
- Damage and loss flagged for the Full & Final
- Laptops quarantined until they are wiped
No-Dues certificate
Acme Technologies · issued 31 Jan
Ravi Kulkarni (EMP-0877) has returned or settled every company asset held.
- Dell Latitude 5440 Returned
- iPhone 13 Returned
- Access card Waived by owner
- Software accounts Reviewed by HR
Emailed to Ravi and HR.
Intune checkFeatures
One asset register for IT, HR and finance
IT knows where everything is, HR closes exits without chasing, and finance sees every asset against its GST bill.
Employee custody and e-sign
Every laptop, phone, monitor and access card is tied to a person, with a signed receipt for each hand-over and return.
Learn more about employee custody and e-signJoiners, movers and leavers
Connect Zoho People or Microsoft Entra ID. New hires, office moves and resignations arrive by themselves.
Learn more about joiners, movers and leaversNo-Dues exits
A checklist per leaver, reminders until it is done, and a No-Dues certificate HR and payroll can trust.
Learn more about no-dues exitsMany offices, one register
Pune, Bengaluru and the warehouse in one place. Each office manager sees and manages only their own.
Learn more about many offices, one registerTransfers between offices
Send a box of laptops to another city and see it received on the other side, item by item.
Learn more about transfers between officesGST purchase bills and Tally
Record purchase and repair bills with GST, get them approved, then export to Tally or push to Zoho Books.
Learn more about gst purchase bills and tallyIntune device check
Match Intune-managed laptops to your register by serial number and find the ones nobody recorded.
Learn more about intune device checkAlerts in Microsoft Teams
New joiners, leavers still holding assets and bills to approve, posted to the channels your team already reads.
Learn more about alerts in microsoft teamsQR labels and audits
Scan with any phone to check an asset in or out, or walk an office and count what is really there.
Learn more about qr labels and auditsProblems and repairs
Employees report a broken screen from their phone. You track the repair and its bill against the asset.
Learn more about problems and repairsExample
What an employee exit looks like in AssetVow
Exits are where most assets go missing. Here is one, from resignation to No-Dues, for a sales executive in the Pune office.
Monday
HR marks Ravi as leaving on 31 January in Zoho People. AssetVow picks it up within minutes and opens his exit case.
Same day
The case lists what Ravi holds: a Dell laptop, an iPhone and an access card. The IT channel in Teams gets the alert.
Last day
IT scans each item as it comes back. Ravi signs the return on his phone, and the laptop goes back into stock.
Done
All items are in. The No-Dues certificate is ready for HR and payroll, with the signed returns attached.
Integrations
Works with the tools you already pay for
People come from your HR system, devices from Intune, bills go to your books, and alerts go to Teams.
Zoho People
Joiners, moves and exits keep your people list current.
Microsoft Entra ID
Your Microsoft 365 directory, with managers and offices.
Microsoft Intune
Managed devices matched to your register by serial number.
Microsoft Teams
Alerts for joiners, leavers and approvals in your channels.
Zoho Books
Approved purchase bills pushed with the invoice attached.
Tally
Approved bills exported as vouchers with your ledger names.
Google sign-in
Staff sign in with their Google Workspace account.
Microsoft sign-in
Staff sign in with their Microsoft work account.
Product names and logos belong to their owners and are shown only to say AssetVow works with them.
Security
Built like the records matter, because they do
A signed hand-over is only useful if nobody can quietly change it later. AssetVow is built so they can’t.
- Each company’s data is kept separate and checked on every request.
- Two-factor sign-in, plus Google and Microsoft work accounts.
- Roles per office: managers see only the locations they run.
- An audit log of every change that cannot be edited or deleted.
- Signed hand-over documents are stored as they were signed, never rewritten.
- Integration keys are encrypted and never shown again after saving.
Pricing
Plans start under $20 a month
Less than what one missing charger costs you. Try every feature free for 30 days, then pick the plan that fits your asset count.
FAQ
Questions IT and HR teams ask us
What is AssetVow?+
AssetVow is asset tracking software for companies that give laptops, phones and other equipment to their employees. It records who holds each item, gets a signed receipt for every hand-over, and makes sure everything comes back when someone leaves.
How is it better than our Excel sheet?+
A sheet only knows what someone typed into it. AssetVow updates itself when people join, move or leave (from Zoho People or Microsoft 365), keeps signed proof of every hand-over, and opens a return checklist the moment someone resigns.
Do employees need to install an app?+
No. Employees get a link by email, check their items and sign in the browser on any phone or laptop. IT can scan QR labels the same way.
Does it work with Zoho People, Zoho Books and Microsoft 365?+
Yes. Zoho People and Microsoft Entra ID keep your people list current, Zoho Books receives approved purchase bills, Intune shows which managed devices are missing from your register, and Teams gets alerts.
Can we keep GST purchase bills and export to Tally?+
Yes. Purchase and repair bills are recorded with GSTIN, HSN and tax rates, go through approval, and export to Tally. Assets bought on a bill are linked to it, so the register and the books agree.
How long does setup take?+
Most teams are running in under an hour: import your current register from Excel, add your offices, and send the first hand-overs for signature.
How does AssetVow compare with AssetExplorer?+
AssetExplorer is a broad IT asset management tool built around IT help desks. AssetVow is built around employees: hand-overs with e-signatures, joiners and leavers from HR, and No-Dues exits, with GST and Tally for Indian companies, at a lower price.
Is there a free trial?+
Yes, 30 days with every feature. You can import your real data and keep it if you continue.
Stop losing laptops to resignations
Bring your Excel register. In an hour you will know who holds what, and every new hand-over will be signed.