GST bills and Tally
GST purchase bills, linked to the assets they paid for
Every laptop in your register should trace back to a bill. AssetVow records purchase and repair bills with GST, gets them approved, creates the assets on approval, and sends the result to Tally or Zoho Books. Your accountant keeps the books; nobody retypes anything.
- CGST and SGST, or IGST, from the GSTIN
- Approval rules by amount and office
- Tally XML export and Zoho Books push
Purchase bill BL-0193
Supreme Computers
GSTIN 27… · Maharashtra · same state as Pune
Vendor invoice attached (PDF)
Example data
The asset register and the books never match
Finance books a laptop purchase in Tally. IT adds the laptops to a sheet, maybe. A year later the auditor asks for the invoice behind an asset, and someone spends a day searching email for a PDF from a vendor who has since changed their name.
Bills with GST worked out per line
Add each vendor once, with the GSTIN checked. AssetVow uses CGST and SGST when the vendor is in your state and IGST when they are not, based on the state code in the GSTIN. Attach the vendor invoice as a PDF or a phone photo, and let AI read the lines for you to check.
- GSTIN validated for every vendor
- Intra-state and inter-state GST
- Invoice attached to the bill
- Purchase, repair and sale bills
Approvals that match how you work
Bills up to a limit you set (₹10,000 to start) are approved by the person who raised them. Above it, rules by bill type, office and amount decide who approves and in what order: IT Admin, Finance, Owner. Nobody approves their own bill, except the owner.
- Self-approval limit
- Approvers in order, per rule
- Rejected bills edited and resubmitted
- One Approvals list for each approver
Approval rule
Purchases above ₹1,00,000
Any office · approvers in this order
- Raised byKiran (IT Admin, Pune)Submitted 3 Feb
- 1. FinanceAnita DesaiApproved 3 Feb
- 2. OwnerRahul JainWaiting
Bills up to ₹10,000 are approved by whoever raises them.
Purchase orders and goods received
Raise a purchase request, turn it into a GST purchase order PDF with HSN or SAC codes, record goods as they arrive (partial deliveries are fine), and match the vendor bill to the order. Assets are created at the office that received them.
- Purchase request, then PO
- GST purchase order PDF
- Partial goods received
- Bill matched to the PO
Procurement
From request to bill
Every document linked to the next
- PRQ-0042Purchase request6 laptops for new joinersApproved
- PO-0088Purchase orderGST PDF sent to the vendorSent
- GRN-0103Goods received4 of 6 arrived in PunePartial
- BL-0193Vendor billMatched to PO-0088Matched
Assets created from the bill
When a purchase bill is approved, its assets appear at the receiving office with cost including GST, serial numbers, vendor, warranty end date and the invoice attached. Repair bills add to the asset’s repair spend. Sale bills retire the assets sold.
- Cost, vendor and warranty on every asset
- Repair spend per asset
- Sales retire assets
- Catch-up bills for assets you already own
Created from BL-0193
5 new assets in Pune
Cost includes GST · warranty to Feb 2029
- Lenovo ThinkPad E14 · LAP-0301SN PF4K83Q · ₹73,160 · Supreme ComputersIn stock
- Lenovo ThinkPad E14 · LAP-0302SN PF4K84Q · ₹73,160 · Supreme ComputersIn stock
- Lenovo ThinkPad E14 · LAP-0303SN PF4K85Q · ₹73,160 · Supreme ComputersIn stock
+ 2 more · invoice linked to each asset
Tally export and Zoho Books
Download approved bills for a date range as Tally XML: one balanced voucher per bill, using the purchase, repair, sales and GST ledgers you name in settings. Or connect Zoho Books and push approved bills directly, with vendors matched by GSTIN and the invoice attached. Your accounting system stays the books of record.
- Purchase and Sales vouchers
- Your own ledger names
- Zoho Books push, no duplicates
- One-way: nothing changes in your books by surprise
Accounting
Tally export
Approved bills, 1–29 Feb · 23 vouchers
Ledger names as in your Tally Download XML
Zoho BooksSpend and book value
See asset spend for the Indian financial year, April to March, by month, office, category or vendor, and export it for Excel. Set a useful life and salvage value per category (5% by default, as in Schedule II) to see the book value of any asset on any date.
- Financial year April to March
- Spend by office, category or vendor
- CSV export
- Book value as of any date
Asset spend
FY 2025–26
April to March · all offices
Purchases
₹41.2 L
Repairs
₹3.1 L
Book value
₹1.26 Cr
How it works
Three steps, no project plan
- 1
Add the bill
Pick the vendor, add the lines and attach the invoice. GST is worked out for you.
- 2
It is approved
By the person who raised it, or by the approvers your rules name, in order.
- 3
Assets and accounts follow
Assets appear at the receiving office, and the bill is ready for Tally or Zoho Books.
FAQ
GST bills and Tally: common questions
Does AssetVow replace Tally?+
No. Tally or Zoho Books remain your books of record. AssetVow keeps the asset side (bills, approvals, assets, repairs) and sends approved bills to your accounting system so nothing is typed twice.
How does the Tally export work?+
Choose a date range and download the approved bills as an XML file, then import it into Tally. Each bill is one voucher using the ledger names you set in AssetVow, so the entries land in the right ledgers.
Does it handle IGST for inter-state purchases?+
Yes. When the vendor’s GSTIN is from a different state than your billing entity, the tax is IGST; in the same state it is split into CGST and SGST.
Can we add bills for assets we already own?+
Yes. A catch-up bill fills in the purchase details (cost, vendor, invoice, warranty) of assets that are already in the register, without creating new ones.
Who can see what we spend?+
Only roles you allow, such as the owner and finance. IT can manage assets without seeing spend reports.
More of AssetVow
It all works from the same register
Employee asset tracking
Who holds every laptop, phone and monitor, across all your offices, kept current as people join, move and leave.
Learn moreHand-over e-signature
Employees check the items and sign on their phone. You keep a PDF with the time, IP address, device and the policy they accepted.
Learn moreExits and No-Dues
Every leaver gets a return checklist and reminders. The No-Dues certificate is issued once the last item is back.
Learn moreMake every asset trace back to a bill
Start with this month’s purchases. Approve them in AssetVow and the assets and the Tally export follow.